Talking in context of present scenario, there are numerous situations that are forcing many organizations to migrate the data from existing Lotus Notes databases to Microsoft Word. Some of the most common among them are like -
Migrating a Notes application to a different platform – Usually, such scenario involves retaining the Notes data in a format that can be incorporated into another application such as Microsoft Sharepoint etc.
Preservation of Records – The other situation could be like the data present in a Notes application may be required to be retained for a long number of years for compliance and legal reasons. Somehow, management felt to store the data in a format that is more likely to stay alive and remain secure. An example of this could be contract documents that always remain a vital document for any organization in a long run.
However, there are also situations when your administrator requires taking the print out of some of mail content for an email stored in your Lotus Notes mailbox. But, the real trouble is that it never an easy way to convert all the required emails from Lotus Notes to Word. Having said that, being a Server oriented mailing client and system specific; Lotus Notes also has got a limited accessibility. After the synchronization of server is out or in case the individuals have moved on to other machine then they may find it hard to access email. Thus the ideal way to make the email data of Notes accessible, converting of Lotus Notes data to Doc file is a suitable solution.
Steps that you got to follow manually for exporting data from Lotus Notes to MS Document are as follows -
- Start Lotus Notes and open the Lotus Notes Application featuring the documents that you desire to export.
- Look out for the Notes document in the main view that you want to export and to open the document in a new tab on your Lotus Notes client, double-click on it.
- Select "File," From the opened document, and then "Export" from the Menu Bar to open up the Export dialog box.
- Finally, navigate to the directory you wish to save the exported document to. In the "Save as type:" drop-down box, select "Microsoft RTF" In the "File Name:" field, enter a file name to use for the exported document.
Note: Make sure you add ".rtf" to the end of the file name as Lotus Notes does not set the file extension for you.
- Click the "Export" button to export the document to a Rich Text File.
Finally, find the exported document in your computer's file system and open it with MS Word. Your computer may already be defined to open Rich Text Files with Microsoft Word. In other cases, it is important for you to right-click on the file, select "Open with...” and then select Microsoft Word. Once the file gets opened in Microsoft Word, just select the "Save" button to save the document as a Word document. The Word document will have an extension of ".doc".
Now, conducting any such manual process, where you require exporting data from a Lotus Notes database involves various complexities as well. Complexities would be like, you would require to:
- Address the issue of holding the fidelity of the data as prescribed in Notes.
- Deal with the subject like attachments which may be contained within the Notes documents
Therefore, the suitable option, which you can opt is taking help of a third party Lotus Notes to Word converter. With the help of such application, irrespective of size and type of emails, you can convert them into MS word documents, with no trouble. Such application allows you to convert entire NSF file with mailbox folders or multiple NSF files according to your choice. In fact, with just a single click on 'Export' button, all the selected items from NSF files get saved in Doc files within automatically generated formats.visit our help center : http://www.notestoword.com/